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Standard eWay Bill Solution
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- eWay Bill
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eWay Bill
What is an eway bill?
You've provided a clear overview of the Electronic Way Bill (e-way bill) and its integration with LEDGERS for streamlined management. The e-way bill is a crucial document introduced under the Goods and Services Tax (GST) to track goods in transit, especially for taxable persons involved in transportation with a value exceeding Rs.50,000.
It's great to hear that LEDGERS has simplified the e-way bill generation and management process for businesses. The integration with GST invoices, bills of supply, purchase invoices, and customer or supplier accounts ensures a seamless and efficient workflow.
While the implementation of e-way bills was initially deferred when the GST Act came into effect on July 1st, it's evident that tools like LEDGERS are ready to support businesses when needed, providing a user-friendly solution for compliance with e-way bill rules.
Who should Generate an eWay Bill?
The following cases wherein a person having GST registration are causing goods movement should generate an E-way bill.
- eWay Bills generation is done when there is a movement of goods of more than Rs.50,000 value to or from a registered person. The registered person can even generate an E-way bill if the goods' valuation is less than Rs.50,000.
- An unregistered person is also required to generate an E-way bill. When an unregistered person makes a supply to a registered person, the receiver must ensure that all the compliances are complied with.
- A transporter carrying goods via road, air, rail, etc., is required to generate an E-way bill if the supplier has not generated any E-way Bill.
- Admission to exhibition of Cinematograph Films in Multiplex Screens
Documents required to generate eWay Bills
What documents are required to generate an E-way bill?
1. Invoice/ Bill of supply/ Challan relevant to the consignment of goods
2. In case of Transport by road- Transporter ID or the vehicle number
3. Transport by rail, air, or ship- Transporter ID, Transport document number, and date.
What is the eWay bill format?
Absolutely, you're correct. Part A of the E-way bill collects crucial details related to the consignment, primarily focusing on the invoice details. The following information needs to be submitted in Part A of the E-way bill:
- GSTIN of the recipient must be submitted.
- The Pin code of the place where goods are delivered needs to be mentioned.
- The invoice or the challan number against which the goods are supplied must be submitted.
- The value of consignment is to be mentioned.
- HSN code of the goods which are transported should be entered. If the turnover is up to INR 5 crores, the HSN code's first two digits should be mentioned. If the turnover is more than INR 5 crores, a four-digit HSN code is required.
- The reason for transportation should be predefined, and the most appropriate one needs to be selected.
- The transport document number should be indicated. It includes goods receipt number, railway receipt number, airway bill number.
How to Generate eWay Bill?
An E-Way Bill (EWB) is an ‘electronic way’ bill for movement of goods which can be generated on the E-Way Bill Portal. Any supplier or a transporter transporting goods with a value of more than Rs.50,000 (Single Invoice/bill/delivery challan) in a single vehicle should carry a GST e-way bill as per the GST Council regulations. The supplier or the transporter of the goods must register with GST to obtain GST E-Way bill. This bill shall come into effect from 1st April 2018.
After generating the E-Way bill on the portal using required credentials, the portal generates a unique E-Way Bill Number (EBN) and allocates to the registered supplier, recipient, and the transporter. In this article, we look at the steps to generate a e-way bill on the Government website.
The supplier or the transporter can create the E-way bill through the following ways:
- LEDGERS Software,
- E-Way bill portal
- SMS,
- Android App and through,
- Site-to-Site Integration (through API).
- The reason for transportation should be predefined, and the most appropriate one needs to be selected.
- The transport document number should be indicated. It includes goods receipt number, railway receipt number, airway bill number.
Steps to generate e-Way Bill on the e-Way Bill portal
Exactly, you've highlighted a crucial requirement for generating an E-Way Bill: the need for both GST registration and transporter registration. The process involves using the GST E-Way Portal, and to access it, businesses and transporters must have valid registrations.
Generating eInvoice
Absolutely, the Invoice Reference Number (IRN) plays a crucial role in the eInvoicing system in India. It is a unique identifier assigned to each invoice by the GST Invoice Registration Portal. Once a taxpayer successfully uploads an eInvoice, the portal generates a distinct IRN for that specific invoice.
e-way Bill Generate Online
Setp 3: A new EWB bill generation form appears. Fill in the details required similar to creating a GST invoice. Select outward, if you are the supplier and inward, if you are the recipient. Enter details of the supplier and recipient along with GSTIN, wherever applicable. When a registered GSTIN is entered in the field provided in the form, other details gets pulled into the empty fields. Before proceeding to the next step kindly check the details.
Enter Goods Description
Setp 4: The second half of the page will contain information to be filled as follows:
- Product Name and Description must be completed similar to a tax invoice.
- HSN Code for the Product must be entered. Click here to find HSN code.
- Quantity and Unit of the goods
- Value of the products along with Tax rate.
- IGST or CGST Rates applicable. IGST would be applicable for inter-state transport and SGST / CGST for intra-state transport.
- Approximate distance of transport along with Transporter Name and Transporter ID. This shall determine the validity of the E-Way bill.
Setp 5: Generate E-way bill
After filling all the necessary details, click on the “SUBMIT” button to create the EWB. The Portal shall display the E-Way bill containing the E-Way Bill number and the QR Code that contains all the details in the digital format. The printed copy of the bill should be provided to the transporter who will carry it throughout the trip till it is being handed over to the consignee.
Setp 6: Consolidate E-way Bill Generation
A consolidated EWB can also be created which contains all the details on the transaction and is also easy to create it by providing just the ‘E-Way bill number’ in the required field. Click on “SUBMIT” to generate the consolidated EWB.
An E-Way bill can be updated once it is created. Details on the transporter, consignment, consignor and also the GSTIN of both the parties can be updated in the existing E-Way bill provided the bill is not due on its validity.
eway bill validity
What is the minimum distance required for E-way bill?
While I don't have access to real-time updates, as of my last knowledge update in January 2023, the latest information available was until that date. If there have been amendments to the validity period of the E-way bill after that, I recommend checking the official GST portal or consulting with a tax professional for the most recent and accurate details.
| Type of Conveyance | Distance | E-way bill |
|---|---|---|
| Other than Over dimensional cargo | Less than 100 km | 1 day |
| For every additional 100 km and thereof | Additional 1 day | |
| For Over dimensional cargo | Up to 20 km | 1 day |
| For every additional 20 km and thereof | Additional 1 day |
You've provided a clear explanation of how the validity period of the E-way bill is calculated. The relevant date for determining the validity is the time at which the E-way bill is generated. Each day is counted as the period expiring at midnight of the day immediately following the date of generation. Additionally, you've mentioned the term 'Over Dimensional Cargo,' which refers to cargo carried as a single indivisible unit that exceeds the dimensional limits prescribed in rule 93 of the Central Motor Vehicle Rules, 1989, under the Motor Vehicles Act, 1988 (59 of 1988).
If there's anything specific you'd like to discuss or if you have further questions, feel free to let me know!
SMS E-Way Bill Generation on Mobile
It's crucial for taxpayers to register their mobile numbers on the GST e-way bill portal before initiating transactions. The process involves a secure registration to ensure that the system recognizes and responds to the registered mobile number associated with a particular GSTIN.
By ensuring that the correct and registered mobile number is linked to the GSTIN, taxpayers can securely and effectively utilize the SMS functionality for e-way bill processes. This adds an extra layer of security and verification to the registration process.
Step 1: Access to Portal
The taxpayer or the transporter must open the e-way bill portal and log in using his/her credentials.
Step 1: Register Mobile Number
It's great to know that the process to enable the SMS e-way bill facility is straightforward. Once the validation is successfully completed and the mobile number is registered, taxpayers are then prepared to utilize the convenience of generating e-way bills using SMS.
Cases When E-Way Bill is Exempted or Not Required
When the below-mentioned goods are being transported E-way bill is not required :
- Liquefied petroleum gas for supply to household and non-domestic exempted category (NDEC) customers;
- Kerosene oil sold under PDS;
- Postal baggage transported by Department of Posts;
- Natural or cultured pearls and precious or semi-precious stones; precious metals and metals clad with precious metal (Chapter 71);
- Jewelry, goldsmiths and silversmiths wares and other articles (Chapter 71);
- Currency;
- Used personal and household effects;
- Coral, unworked (0508) and worked coral (9601)
In case of Transport of goods from customs port, airport, air cargo complex, and land customs station to an inland container depot or a container freight station for clearance by Customs, E-way bill is not required. When a non-motorized conveyance is transporting goods, E-way bill generation is not required. When following goods are being transported, the e-way bill is not required to be generated;
- Alcoholic liquor for human consumption
- Petroleum crude
- High-speed diesel
- Motor spirit (commonly known as petrol)
- Natural gas,
- Aviation turbine fuel
- When there is no supply as per provisions in Schedule III of the Act, an E-way bill is not required.
- Coral, unworked (0508) and worked coral (9601)
E-way bill is not required to be generated when the goods are being transported—
- Under customs bond from an inland container depot or a container freight station to a customs port, airport, air cargo complex, and land customs station, or one customs station or customs port to another customs station or customs port, or
- Under customs supervision or customs seal;
- Where the goods being transported are transit cargo from or to Nepal or Bhutan;
- Where the goods being transported are exempt from tax under various notifications;
- When Central Government, State Government, or a local authority acting as a consignor undertakes the Transport of goods by rail, no E-way bill is required.
- When goods movement has been caused by defense formation under the Ministry of defense as consignor or consignee, no E-way bill is required.
- No E-way bill is required in case of Transport of empty cargo containers.
- In case goods are being transported for weighing purposes and the distance is not more than 20 Kms from the place of the consignor's business to the weighbridge or vice versa, E-way bill generation is not required. However, the movement of goods must be accompanied by a delivery challan.
- When goods specified in the schedule appended to notification no, 2/2017-Central Tax (Rate) dated 28.06.2017 is being transported, other than de-oiled cake, then in such case, e-way Bill is not required to be generated.
| Features | Proprietorship | Partnership | LLP | Company |
|---|---|---|---|---|
| Definition | Unregistered type of business entity managed by one single person | A formal agreement between two or more parties to manage and operate a business | A Limited Liability Partnership is a hybrid combination having features similar to a partnership firm and liabilities similar to a company. | Registered type of entity with limited liability to the owners and shareholders |
| Ownership | Sole Ownership | Min 2 Partners Max 50 Partners | Designated Partners | Min 2 Shareholders Max 15 Directors Max 200 Shareholders 1 Director 1 Nominee Director |
| Registration Time | 7-9 working days | |||
| Promoter Liability | Unlimited Liability | Limited Liability | ||
| Documentation | Partnership Deed | LLP Deed Incorporation Certificate | ||
| Governance | – | Under Partnership Act | LLP Act, 2008 | Under Companies Act,2013 |
| Transferability | Non Transferable | Transferable if registered under ROF | Transferable | |
| Compliance Requirements | Income tax filing if turnover is more than Rs.2.5 lakhs | ITR 5 | ||
Frequently Asked Questions
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